Find the Right Tool for your project
Feature / Capability Copilot Chat M365 Copilot UNiTyAI Public AI
Access / Cost Free – Included in our Microsoft agreement $20/user/month Cost varies by model and token usage Varies by vendor / user-paid
Recommended Use General secure chat, drafting, brainstorming, summarization Work in Word, Excel, Outlook, Teams, PowerPoint with Microsoft 365 context Advanced AI use cases, configurable models, custom scenarios, higher-control use General experimentation with public/non-institutional content only
Public data allowed checkmark / yes checkmark / yes checkmark / yes checkmark / yes
Sensitive institutional data allowed checkmark / yes checkmark / yes checkmark / yes crossmark / no
Restricted / regulated data allowed crossmark / no crossmark / no Case-by-case / governance review crossmark / no
Enterprise data protection checkmark / yes checkmark / yes checkmark / yes crossmark / no
Data retained for vendor model training crossmark / no crossmark / no Varies by vendor
Conversational AI / chatbot checkmark / yes checkmark / yes checkmark / yes checkmark / yes
Document upload and analysis checkmark / yes checkmark / yes checkmark / yes checkmark / yes
Use institutional Microsoft 365 context Limited checkmark / yes Coming soon crossmark / no
AI writing / summarization checkmark / yes checkmark / yes checkmark / yes checkmark / yes
Excel / structured data analysis Limited checkmark / yes checkmark / yes Varies
Meeting recap / notes / action items Limited checkmark / yes Limited Varies
Image generation Limited Limited checkmark / yes checkmark / yes
Code assistance Limited checkmark / yes checkmark / yes checkmark / yes
Custom agents / workflows Limited Limited checkmark / yes Varies
Research / advanced model flexibility crossmark / no crossmark / no checkmark / yes checkmark / yes
Institutional support checkmark / yes checkmark / yes checkmark / yes crossmark / no
Approved for official institutional work checkmark / yes checkmark / yes checkmark / yes crossmark / no

 

Which tool should I use?

  • Use Copilot Chat when you need secure AI chat, drafting, summarization, or brainstorming for day-to-day work.
  • Use M365 Copilot when you need AI working directly in Microsoft 365 apps and with your Microsoft 365 content.
  • Use UNiTyAI when you need more advanced model options, governed experimentation, or higher-flexibility enterprise use cases.
  • Use Public AI only when the content is public and the work is not using institutionally sensitive or restricted data.

Data privacy note

Treat all AI as public unless the tool is explicitly approved for the data classification involved and the use case aligns with UNT System governance requirements.